Licensure Procedures

The Department of Human Resources Licensure Office acts as a liaison with the Virginia Department of Education, Division of Teacher Education and Licensure. We assist Hanover County Public Schools' contracted teachers and other school professionals to obtain and maintain valid licensure.

Contracted instructional personnel are required to obtain and maintain a Virginia School Personnel License with appropriate endorsement(s). An endorsement area is the subject area and the grade level you are licensed to teach or serve. All newly hired instructional personnel should apply for a Virginia teaching license no later than 90 days after hire date, as per their contractual agreement (30 days is needed for processing).

Meeting the bulleted items below is required for contracted instructional personnel renewing their five-year professional licenses. PLEASE NOTE: The bulleted items below must be completed for each renewal cycle. 

Meeting the tasks below is required for contracted instructional personnel to obtain an initial teacher license:

• Complete an online Initial License Application through VALO.
  
  • Click Here for instructions (with pictures) on how to complete an online application.
• Print or forward the email that contains your PKID. You will receive the email containing your PKID 1–2 business days after completing the online application and paying the initial application fee through your VALO account. If you did not receive your PKID, click here for troubleshooting.
  
  • If printing it, include with your application documents that you submit to the Licensure Office.
  • If you would like to forward the email, please send it to [email protected].

• Complete a paper application and send it to the HCPS HR Licensure Office by either hand-delivering it or mailing it (USPS or the HCPS Interoffice Mail).
  

  • If you are an Exceptional Education (SPED) teacher applying for an initial license, please use this application instead.
  • For the application, please be sure to complete it carefully (no strike-throughs or white out), print it out single sided (not front/back), and sign both pages with black or dark blue ink (digital/typed signatures are not accepted). We cannot accept a scanned or faxed copy, nor can we accept photocopies.
• Submit official transcripts for all colleges/universities attended to the HCPS Licensure Office.
  

  • You can either submit paper official transcripts that are in the sealed envelope from the university, or you can order electronic official transcripts to be issued directly to our office at [email protected] for us to download. Parchment and National Student Clearinghouse are the most popular third-party transcript services.
  Paper transcripts are not considered official if the envelope containing the transcript has been opened. Electronic transcripts that were sent to and downloaded by the student are not considered official.
  You should include transcripts from colleges/universities where you had the credits transferred to another institution. For example, if you took some courses through a community college and had the credits transferred to another university, the VDOE will require transcripts from the community college.
  DO NOT send official transcripts directly to the VDOE.
• Submit certificates for the Statutory Trainings to the HCPS HR Licensure office. These certificates can be sent by email, or can be printed to include with your application packet. Certificates should include your name and date of completion. If you have completed any of these trainings within the past two years, you can submit your certificates to our office for review. For the linked trainings, it is best to complete them on a computer, not a mobile device, as the certificates may not generate correctly.
  • Child Abuse and Neglect
  • Dyslexia Awareness - for instructions on how to ensure that your certificate prints correctly, please click here.
  • Restraint and Seclusion (also called “Behavior Intervention and Support”)
  • First Aid/CPR/AED
    
    • You must complete a training that includes First Aid, CPR with hands-on training, and use of AEDs. Training done completely online will not be accepted. You must complete the hands-on CPR training with a certified instructor.
    • You can go through any nationally recognized certifying body of your choice, such as the American Red Cross, American Heart Association, YMCA, etc.
  • Cultural Competency Training
    
    
• Submit score reports for any assessments you have completed.
• Assessments for teacher licensure include RVE (now called Praxis for Teaching Reading) and Praxis assessments.
• Including score reports in your license application is not required unless
  
  • You are eligible for a provisional license based on passing a Praxis exam
    or
    
  • You have graduated from an approved teacher preparation program and have passed all your assessments.

• College Verification Form (CVF), completed by the Licensure Official at your College/University
• Complete your information in Part I of this form, and submit to your college/university to complete. If unsure who to send it to, send it to the head of your Teacher Education program.
• The college/university will complete parts II, III, and IV, and sign off on the bottom. They may either return the completed form to you, or they may send it directly to our office.
• Please note that some universities may require additional documents to complete this form for you.
  

• Copy of your non-Virginia teaching license(s). Please be sure that it is a copy of your professional certificate. Information from an online public query may not suffice.
• Report on Experience (ROE). This form only needs to be completed for any full-time contractual teaching experience that you have in another public school division or accredited private school. An ROE should be submitted for each division you have taught in, and should be completed by the HR department (not a principal/assistant principal).

To recap: The following documents can be sent via email to Paul Van Auken:

• Electronic official transcripts (from institution)
• Certificates for statutory trainings
• Praxis Assessment score reports
• College Verification Form 
• Report on Experience