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Substitute teachers assume the responsibilities of a classroom in the absence of a teacher on a daily or long-term basis. Coaches and SOL or ESL tutors complete necessary paperwork once selected.

Hanover County Public Schools currently requires an associate’s degree, at least 60 credit hours of college course work, or a college degree to be a daily substitute teacher. Long-term teacher substitutes will still be required to hold a bachelor's degree.

Preferred applicants have had some experience in working with children.

Essential Job Functions of a Substitute Teacher

  • Assumes the duties and responsibilities of the regular teacher in a given day. Long-term substitutes may also be required to attend staff meetings, parent conferences, etc.

  • Maintains effective working relationships with staff, students and parents.

  • Carries out written plans left by the regular teacher for the day’s lessons and routines.

  • Records pupil absences according to school procedures.

  • Assumes the teacher’s responsibility for supervision of students in the building, on the grounds, or on field trips.

  • Becomes familiar with and follows school and division procedures for routines and emergencies.

  • Leaves a clear, written summary for the teacher of the work covered and other relevant comments.

  • Performs duties as requested by the teacher or school administrator during the planning period.

Substitute Instructional Assistants

Substitute instructional assistants support teachers in the classroom, either in kindergarten or with students with disabilities of all age groups, on a daily or long-term basis. All substitute instructional assistant applicants must have the equivalent of a high school diploma. Preferred applicants have had some experience in working with children.

TeacherSubstitute Pay

We pay our substitutes twice per month during the school year, based on the number of days the sub works. Substitutes who work from the 1st to the 15th of the month receive payment at the end of the month, and those who work from the 16th to the end of the month receive payment on the 15th of the following month.

Substitutes with a Bachelor's degree, Associate's degree or 60 credit hours of college course work receive $95.99 per day if filling a teacher vacancy. Long-term teaching substitutes must hold a bachelor's degree, and we prefer they hold or are eligible for a Virginia teaching license. When a substitute with a degree works 10 or more days in the same assignment, the HR administration will offer the long-term sub the daily rate of pay as a beginning teacher, currently $205.68 per day, for fulfilling ALL duties for the teacher, including planning, grading, meetings, and supervision duties. An instructional assistant receives $75.40 per day or $81.63 per day for a long-term assignment approved by HR. 

Please note: These rates may vary a few cents due to rounding to the nearest decimal in the payroll system.

Application Forms and Information

In addition to completing our online application, we require the following supporting documents for all substitute teacher applications:

  • Two reference forms/letters*
  • Verification of degree or high school diploma (transcripts, teacher license, and/or copy of diploma)

*Substitute applicants who also have a teacher application on file need not complete two additional references using these forms; the two narrative reference letters submitted for the teacher application will suffice. 

Once substitutes are approved and have attended orientation, we will use the online substitute placement system, Frontline, to offer and list job assignments for daily subs.


Jane Gillette, Program Support Specialist

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