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Substitute Teachers

     Substitute teachers are hired to teach students in the absence of a teacher, on a daily or long-term basis.  Coaches and SOL or ESL tutors complete the substitute paperwork once selected.


Effective January 1, 2018, Hanover County public Schools will only require an Associate's degree and / or 60 credit hours of college course work to be a daily substitute teacher.  The daily rate for a classroom substitute is $84.90.  Long-term teacher substitutes will still be required to hold a Bachelor's degree.

If you have an Associate's degree or the minimum of 60 credit hours and would like to become a substitute teacher, please send an unofficial copy of your college transcripts or a copy of your Associate's degree by email or mail to the address below so that a change may be made to your record in AESOP to allow you to see teacher positions.

Preferred applicants have had some experience in working with children.  

Substitutes may work in a role as a daily substitute teacher as long as they have provided evidence to the HCPS Human Resources Department of an Associate's degree or at least 60 semester hours of college coursework.

Contact the Human Resources Office or (804) 365-4586 with any questions.


Substitute Instructional Assistants

     Substitute Instructional Assistants are hired to assist teachers in the classroom, either in kindergarten or working with students with disabilities of all age groups, on a daily or long-term basis. 

All substitute instructional assistant applicants must have the equivalent of a high school diploma. Preferred applicants have had some experience in working with children.


     Substitutes are paid twice per month during the school year, based upon the number of days worked. Days worked from the 1st to the 15th are paid at the end of the month and days worked from the 16th to the end of the month are paid on the 15th of the following month. 

Substitute for a clerical assistant is paid $10.61 per hour.
Substitute for an instructional assistant is paid $62.61 per day. 
A bachelor's degreed substitute teacher is paid $84.90 per day.
An Associate's degreed teacher  is $74.28 per day. 

*These rates may vary a few cents due to rounding to the nearest decimal in the payroll system.

   Long-term teaching substitutes must hold a bachelor's degree and we prefer them to hold or to be eligible for a Virginia teaching license. When a degreed substitute works 10 or more days in the same assignment, the HR administration will offer the long-term sub the daily rate of pay as a beginning teacher, currently $192 per day, for fulfilling ALL duties for the teacher, including planning, grading, meetings, and supervision duties.

Application Forms and Information 

     In addition to completing our online application, the following supporting documents are required for substitute teacher applicants:  TB Risk assessment form, three references forms/letters and a verification of degree ( transcripts, teacher license and/or copy of diploma).  Substitute instructional assistant applicants are required to provide a TB Risk assessment form, three references forms/letters and verification of an equivalent high school diploma.  Please see below for forms.  Evidence of a bachelor's degree is required for the degreed sub teacher rate of pay, as is evidence of the associate's degree (or 60 semester hours) for the non-degreed sub teacher rate.

To be added to the monthly approved substitute lists for the 2018-2019 school year, all paperwork must be received by April 27, 2018, as new substitutes are not processed between June 1 and July 1.  Once substitutes have been approved and participated in orientation, the online substitute placement system, AESOP, will be used to offer and list job assignments for daily substitutes.

These forms are read-only, printable documents using Adobe Acrobat Reader. 


Substitute Teachers/Instructional Assistants/Coaches
(Complete all  forms and the online application.)

1. Teacher/Instructional Assistant/Coach Memo
2. TB Risk Assessment Form (Must return hard copy with original signature)
3. Substitute Teacher/Coach Reference Form (Three are needed.*)
4. Instructional Assistant Reference Form (Three are needed.*

*Substitute applicants who also have a teacher application on file need not complete three additional references using these forms; the three narrative reference letters submitted for the teacher application will suffice.

It usually takes about a month for completed substitute applications to be processed.  Call Brenda Hazelgrove at (804) 365-4586 for more information.

 Essential Job Functions of a Substitute Teacher

  • Assumes all duties and responsibilities of the regular teacher in a given day. Long-term substitutes may also be required to attend staff meetings, parent conferences, etc.

  • Maintains effective working relationships with other employees and the public and deals with the public relations problems courteously and tactfully.

  • Carries out written plans left by the regular teacher for the dayís lessons and routines.

  • Marks pupil assignments and classroom work according to school and teacher evaluation policies.

  • Records pupil absences according to school procedures.

  • Assumes the teacherís responsibility for supervision of students in the building, on the grounds, or on field trips.

  • Becomes familiar with and follows school and division procedures for routines and emergencies.

  • Leaves a clear, written summary for the teacher of the work covered and other relevant comments.

  • During planning period, performs duties as requested by teacher or school administrator.


The Hanover County School Board does not unlawfully discriminate on the basis of age, sex, race, color, religion, disability or national origin in its employment practices or educational programs and activities. The Director for Special Education is designated as coordinator for non-discrimination for access to and implementation of programs under Section 504 and the Americans with Disabilities Act. The Assistant Superintendent of Human Resources is designated as coordinator for non-discrimination regarding personnel matters under Section 504 and the Americans with Disabilities Act.  To contact Hanover County Public Schools by phone, you may call (804) 365-4500.

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   .   disclaimer  .  page last updated 01/08/2018