POLICY 6-3.15 TECHNOLOGY PROGRAM

 

HAN (Hanover Academic Network)

 

The responsible use of computers and computer networks is a powerful tool in support of the instructional program.  Regulation 6-3.15 outlines acceptable and unacceptable use of the HAN, a wide area network linking the schools, administrative office, and the Internet.  As used in this Policy and any accompanying regulations, HAN shall include but not be limited to, hardware, software, software data, communication lines and devices, terminals, printers, CD-ROM devices, tape drives, servers, main frames, and personal computers, the Internet and other internal or external networks.

 

The division superintendent or his designee shall establish regulations in the form of an Acceptable Use Policy for the School Board's approval, containing the appropriate uses, ethics and protocol for the computer system.  This policy shall include:

 

1.   a prohibition against use by division employees and students of the Division’s computer equipment and communications services for sending, receiving, viewing or downloading inappropriate and/or illegal material via the Internet and World Wide Web;

2.   provisions for the selection and operation of technology protection measures for the Division’s computers having Internet access through such computers, which protects against access through such computers to visual depictions that are –

a.   child pornography, as set out in Virginia Code § 18.2-374.1:1 or as defined in 18 U.S.C. § 2256;

b.   obscenity, as defined in Virginia Code § 18.2-372 or 18 U.S.C. § 1460; and

c.    material that Hanover County Public Schools deems to be harmful to juveniles, as defined in Virginia Code § 18.2-390, material that is harmful to minors, as defined in 47 U.S.C. § 254(h)(7)(G), and material that is otherwise inappropriate for minors;

3.   a provision establishing that the technology protection measure is enforced during any use of the Division’s computers by minors;

4.   a provision establishing that the online activities of minors will be monitored;

5.   a provision designed to protect the safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications;

6.   a prohibition against unauthorized access, including “hacking” and other unlawful activities, by minors online;

7.   a provision for the inclusion of a component on Internet safety for students that is integrated into the Division’s instructional program; and

78.  a prohibition against the unauthorized disclosure, use, and continued dissemination of personal identification information regarding minors.

 

The failure of any student, teacher or administrator to follow the terms of this policy, the accompanying regulation, including the Acceptable Use Policy, may result in the loss of HAN privileges, disciplinary action and/or appropriate legal action.

 

Liability

 

The School Board makes no warranties for the computer system it provides.  The School Board shall not be responsible for any damages to the user from use of the computer system including loss of data, non-delivery or missed delivery of information, or service interruptions.  The school division shall not be responsible for the accuracy or quality of information obtained through the computer system.  The user agrees to indemnify the School Board for any losses, costs or damages incurred by the School Board relating to or arising out of any violation of this policy of the accompanying regulation(s).

 

Website Privacy

           

The following information explains the Internet Privacy Policy which the Hanover County School Board has adopted for its website (web pages at addresses beginning with "http://hanover.k12.va.us").  The following is intended to explain the School Board's current Internet privacy practices, but shall not be construed as a contractual promise.  The School Board reserves the right to amend its Internet Privacy Policy Statement at any time without notice.

 

Legal Requirements

 

The School Board protects its records in accordance with its obligations as defined by applicable Virginia statutes, including, but not limited to, the "Virginia Privacy Protection Act of 1976", the "Virginia Freedom of Information Act", and by applicable federal laws.

 

Links to Other Websites

 

The Hanover County School Board website may contain links to other public or private entities' websites, whose privacy practices the School Board does not control.

 

Information We Collect

 

When you access the Hanover County School Board website, the routing or client information, and the essential and nonessential technical information listed below, is automatically collected.  No other information is collected through the School Board website except when you deliberately decide to send it to the School Board website (for example, by clicking on a link to send the School Board an email).  The information you might choose to send the School Board is listed below as "optional information."

 

Routing, or client, information:  the Internet domain and Internet address of the computer you are using.

 

Essential technical information:  identification of the page or service you are requesting, type of browser and operating system you are using, and the date and time of access.

 

Nonessential technical information:  the Internet address of the website from which you linked directly to the School Board website.

 

Optional information:  when you send the School Board an e-mail, your name, e-mail address, and the content of your e-mail; when you fill out online forms, all the data you choose to fill in or confirm.

 

Cookies:  The Hanover County School Board website does not place any "cookies" on your computer.

 

How the Collected Information is Used

 

Routing information is used to route the requested web page to your computer for viewing.  The School Board sends the requested web page and the routing information to the School Board Internet service provider or other entities involved in transmitting the requested page to you.  The School Board does not control the privacy practices of those entities.  Essential and nonessential technical information helps the School Board respond to your request in an appropriate format and helps the School Board plan website improvements.

 

Optional information enables the School Board to provide services or information tailored more specifically to your needs or to forward your message or inquiry to another entity that is better able to do so, and also allows the School Board to plan website improvements.

 

The School Board may keep its information indefinitely, but ordinarily deletes the transaction routing information from its computer within 60 days after the web page is transmitted and does not try to obtain any information to link it to the individuals who browse the website.  However, on rare occasions when a "hacker" attempts to breach computer security, logs of routing information are retained to permit a security investigation and in such cases may be forwarded together with any other relevant information in the School Board's possession to law enforcement agencies.  The School Board uses this transaction routing information primarily in a statistical summary type format to assess site content and server performance.

 

Optional information is retained in accordance with the records retention schedules at the Library of Virginia.

 

Under the "Virginia Freedom of Information Act", any records in the School Board's possession at the time of a "Freedom of Information Request" might be subject to inspection by, or disclosure to, members of the public.  However, all identifiable confidential/personal information will be removed prior to releasing the routing information.

 

Choice to Provide Information

 

There is no legal requirement for you to provide any information at the Hanover County School Board website.  However, the website will not work without routing information and the essential technical information.  Failure of your browser to provide nonessential technical information will not prevent your use of the website, but may prevent certain features from working.  Failure to provide optional information will mean that the particular feature or service associated with that part of the web page will not be available to you.

 

Customer Comments or Review

 

If you have questions about this privacy statement or the practices of this website, or if you choose to review or correct any information you previously submitted, please contact the School Board administration at http://hanover.k12.va.us.

 

LEGAL REFERENCE:  Code of Virginia, 1950, as amended, §§ 18.2-372, 18.2-374.1:1, 18.2-390, 22.1-70.2, 2.1-380; 18 U.S.C. §§ 1460, 2256; 47 U.S.C. § 254

 

Recodified: August 2000; 

Amended:  April 23, 2001, October 9, 2001, June 19, 2007

 


 

ACCOMPANYING REGULATIONS

 

REGULATION 6-3.15(A)               HAN - ACCEPTABLE USE POLICY

REGULATION 6-3.15(B)               REGULATIONS FOR STUDENTS ENROLLED IN ON-LINE INSTRUCTION

 

REGULATION 6-3.15(A)            HAN - ACCEPTABLE USE POLICY

 

This regulation governs the use of the Hanover Academic Network (HAN).  In support of the Hanover County Public Schools' educational mission, Internet access will provide connections to worldwide resources and will facilitate local, regional, and worldwide communications.

 

Acceptable Use

 

1.       The HAN is established solely for educational purposes and other legitimate Hanover County Public Schools business.

2.       The HAN is a shared resource that will fulfill its mission only when used appropriately.

3.       Each HAN account owner is responsible for all activities under his account.  The School Board is not responsible for any unauthorized charges or fees resulting from access to the HAN.

4.       Any HAN user's traffic which traverses another network may be subject to that network's acceptable use policy.

5.       Approved photographs of students may be included in World Wide Web documents provided no identifying personal information is included.  The unauthorized disclosure, use and dissemination of any personal identification information regarding students is prohibited.

 

Unacceptable Use

 

1.       The HAN is not a public forum.

2.       Any use of the HAN that is in violation of the Hanover County Public Schools Code of Conduct is prohibited.

3.       Any use of the HAN for commercial purposes or for political lobbying is prohibited.

4.       Any use of the HAN for illegal, inappropriate, or sexually explicit materials/activities, or in support of such activities, is prohibited.  Illegal activities shall be defined as a violation of local, state, or federal laws.  Inappropriate use shall be defined as a violation of the intended use of the network, including the intentional introduction of viruses, and the corruption of systems, files, and resources.  The term "sexually explicit" shall include obscene, pornographic, of a sexual nature and not age appropriate material.  Sexually explicit material will be determined by the staff of each school based on acceptable community standards.

5.       Any use of the HAN for purposes in conflict with approved School Board policies and procedures is prohibited.  (School Board Policy prohibits the illegal copying of documents, software, and other materials.)

6.       Unauthorized downloading of software.

7.       Wastefully using resources, such as file space.

8.       Posting material authorized or created by another without his consent.

 

            Violations

 

            HAN Users shall have no expectation of privacy in their accounts.  The network is solely the property of the School Board.  The School Board retains the right to audit, inspect, and/or monitor the user's internet/intranet access at any time.  The online activities of students will be monitored by the School Board.  Software has been installed on the HAN to filter or block internet access through such computers to child pornography, obscenity or material that is harmful to or otherwise inappropriate for minors.  This technology protection measure will be enforced during any student’s use of the HAN.  HAN users who violate any provisions of this Acceptable Use Policy shall be subject to discipline including loss of HAN privileges, appropriate discipline under the Student Code of Conduct, and termination of employment, and appropriate legal action; however, all students, educators, and parents have the responsibility to contact the school administrator as they become aware of unacceptable usage.

 

            Periodically, Hanover County Public Schools will make decisions on whether specific uses of the HAN are consistent with this Policy.  The Hanover County Public Schools shall remain the final authority on use of the network and the issuance of user accounts.

 

            Internet Safety Curriculum

 

            A component on Internet safety for students, which is consistent with guidelines issued by the Virginia Department of Education, shall be integrated in the Division’s instructional program.

 

Guidelines for HAN Access and Accounts

 

1.       Access to the HAN is considered a privilege and is permitted to the extent that resources are available.

2.       All Hanover County Public School personnel are eligible for a HAN account.

3.       Students in grades 6-12 will have access to the HAN through a classroom account managed by school personnel.  Each student may also be granted an individual email account held jointly by the student and parent/guardian.

 

Amended:  October 9, 2001, June 19, 2007

 

REGULATION 6-3.15(B)               REGULATIONS FOR STUDENTS ENROLLED IN ON-LINE INSTRUCTION

 

            Student Conduct

 

Students enrolled in on-line courses in Hanover County Public Schools are subject to all policies, regulations, and expectations for student conduct and academic performance as in non on-line courses.  Students are expected to use the Hanover Schools’ Blackboard areas, including Virtual Classroom, Digital Dropbox, Discussion Board, and E-mail for the intended instructional purposes only and to demonstrate appropriate conduct at all times during the use of these facilities.

 

Students are expected to follow the Hanover Acceptable Use Policy (6-3.15) and the Code of Student Conduct at all times while using the course website.  Only assigned students can log into and use their accounts.  Because an on-line course is technology driven, anything a student does on-line in the course can be retrieved and printed by the teacher, school, or division-level administration at anytime.  Expectations for student behavior include the following:

 

 

Consequences

 

A student who violates the school division’s expectations for student behavior in any on-line course will be removed from the course and may be suspended from school for one or more days or up to a year for serious or repeated violations.  The school principal will make final recommendations and decisions regarding discipline of students in on-line courses.

 

Student Evaluation & Grade Reporting

 

Performance

 

Students are expected to maintain a C at all times during the duration of the course.  Students who are not maintaining a passing grade at the end of the first unit of instruction in the course syllabus will receive an administrative review to determine their eligibility to continue in the course.  Students unable to improve to a passing grade by the end of the next instructional unit will not be allowed to continue in that on-line course.  A student removed from an on-line course must enroll in a non on-line course to maintain his/her enrollment in the required number of classes.

 

Completing Assignments

 

 

Communication

 

  

Participation

 

To pass an on-line course students will be expected to follow the teacher’s guidelines for each of the following:

 

 

Reporting Grades to Parents/Guardians

 

On-line courses do not differ in any way from other secondary instructional courses which are offered to students for a Carnegie unit of credit.  All Hanover County Public Schools Policies and Regulations related to Reporting to Parents, Examinations, Report Cards, and Grades apply to on-line courses.  Students in any on-line course will receive an interim grade and a final grade for each nine-week grading period per the annual grade-reporting schedule for the school division.  The school administration will notify parents/guardians of students in on-line courses of scheduled or requested parental conferences and other information relevant to the students’ academic standing or conduct.

 

Technology Requirements

 

Connectivity

 

Internet Service Provider

56 bps Modem

 

Hardware

 

Pentium processor with Win 95 (or later) or Mac OS 8.5 (or later)

Hard Drive with at least 1 GB available

Monitor with 16-bit color

CD 8x (or faster) or DVD

Keyboard and Mouse

Sound card and speakers

 

Software

 

Internet Explorer 5 (or later) or Netscape 4.61 (or later)

MS Office 2000

Instructor may request additional software

 

Adopted:  July 2, 2003